How Verto helps you plan and deliver the perfect project
What does the perfect project look like? We think it has clearly expressed outcomes that you can easily monitor, measure, evidence and report on. It involves all the people who have an interest in it and can help it succeed. It comes in on time and within budget. And it makes a positive difference.
That’s easy to write. But harder to do. Especially for a large organization that’s delivering multiple projects under different programmes, often as part of a multi-agency partnership.
With Verto, you’ll find the perfect project is much easier to achieve
Verto brings every aspect of a project into one place, from the very start when you’re forming ideas and writing your business case, right through to your final evaluation and project report.
This gives you the transparency you need to be able to manage the project effectively and work in partnership with all the organizations you need to involve.
Verto gives you a shared dashboard and database and helps you standardize processes. This saves you time and makes it easier for you to accurately interpret your data and produce accurate, real-time reports.
Verto also automatically links your project’s outputs to its outcomes. This means you can:
- See how you’re meeting your key performance indicators
- Easily monitor and measure the outcomes your project is delivering as it progresses
- Measure and manage cost, both for both a single project and across whole programmes
- Accurately report on and evaluate what your project has achieved when it ends
- Measure your performance against national indicators and that of other organizations
All this will help you accurately and effectively target improvement, manage spend and identify savings.
Your Verto
So Verto will help you improve your performance and deliver efficiency savings using an evidenced based approach that is easy to report on.
What makes it so popular with our clients is how we they can customize Verto to meet the exact needs of their organization and reflect their existing terminology and practice.
This has helped different partners work together using the same processes, language and templates. It has given them transparency and so helped them develop trust and strong working relationships. It has helped them share good practice. And it has helped them easily produce accurate reports, both for use internally and as part of their statutory requirements.
To find out more about how Verto can make your project management easier please call us on 0118 334 6200 or message us here.
And for more information on how we’re helping different multi-agency partnerships deliver complex programmes and improve outcomes for the communities they serve, please see the case studies we post on our blog, such as this one for Bristol, North Somerset and South Gloucestershire Sustainability and Transformation Plan.
How Verto Helps You Manage Risk
You’ll have noticed in our blogs that we often talk about risk and how important it is that you manage it well.
In our last blog we described effective risk management as being aware of everything that could go wrong, having plans in place to respond quickly if something does go wrong and updating these plans as the project progresses and the risks change.
Others say that risk management is about anticipating what could happen between where you are and where you want to be.
This means looking at:
- What you’re aiming to do
- What might go wrong and why
- If it does go wrong, what would happen
- What you can do to stop it happening or make it have less impact
You should identify potential risks as soon as you start to plan your project. And you should monitor them throughout the life of the project.
Verto can help you do this.
A quick and easy way to manage risk
One of the greatest risks to any project is poor communication. For example, John finds out that in order to meet the deadline for a bid a member of his team needs some information. He’s out of the office when he’s told this, so makes a note to sort it out when he gets back. However, events overtake him and his note gets lost in the pile of other things he has to do. The deadline passes and his project ends up short of funds.
With Verto, wherever John had been when he first heard about this risk, he could immediately have sent a message to however many members of his team he needed to. And they could have picked it up, wherever they were.
He could also have created a task to remind them what they needed to do and by when. He could then have set an alert to let him know when the task was complete or if it was at risk of being missed.
A quick and easy way to monitor risk
Of course, you’re aware of some risks from the start of a project.
Let’s look at another example from John. He’s managing a project and has six months to complete one part of it. From the outset, some of his team warned that it could take much longer than this. However, the management team chose not to restructure the whole project. Instead they asked for weekly progress reports and for John to have a contingency plan in place.
If John were using Verto he would have a clear and detailed view of all his projects, in one place. This would make it easy for him to keep a close watch on the part of his project that was at risk of overrunning. Verto’s automatic notifications would also alert him straight away if anything began to fall behind. So John would be able to step in and take immediate action. And he would be able to produce and share an accurate progress report so his management team were always well informed.
While this wouldn’t remove the risk, Verto’s tools mean John could stay in control of the situation rather than just respond to it.
After all, it’s better to manage a risk than manage a crisis.
To find out more about how Verto can help you manage risk please call us on 0844 870 8785 or message us here.
Three Key Ways Verto’s Project Management Software Will Help Your Projects Succeed
Managing a single project can be hard, never mind the challenges of being responsible for several projects at once.
Because even the simplest project will involve different people and activities. And more complex projects may also involve different organisations, teams, stakeholders and funding streams.
When you add in budget constraints, challenging time-scales and the need to produce accurate reports, it’s easy to see how projects can go off the rails.
To help your projects succeed you need to keep in touch with everything that’s going on and everyone who’s involved, while maintaining a clear focus on each project’s intended outcomes.
Verto’s project management software will help you do this.
Instant messaging
Because Verto is cloud-based software, you can use it on most devices, wherever you are and whenever you need it.
This means you can use Verto’s instant messaging tool to easily keep in touch with everyone involved in your projects.
Imagine you’re in a meeting and suddenly need a budget update from someone else on the project team. All you have to do is send them a message and straight away they can get back to you with the most up-to-date figures.
Whether you need to quickly check something with one person, brainstorm with a particular team or update a whole group of people, Verto lets you do this.
So you and everyone else involved in your projects can share information and ask questions, in an instant and at the exact time you need to.
Direct document sharing
Along with keeping in touch with everyone involved in your projects, having the most up-to-date information is also critical for success.
Verto makes this easy too.
Because you can store all your project documents in the cloud, you can access them wherever you are, whenever you need them. You can read the latest versions and make changes without having to go back to the office.
Anyone who needs it can have access to read or update documents. And because Verto has a clever, automatic document control tool, you can be sure you’re looking at the most recent version.
Get real-time updates
Another of Verto’s clever tools is its real-time updates.
You can set Verto’s notifications to keep you and other members of the project team on top of your tasks and on-schedule with daily notifications and updates.
And if things do start to fall behind on a project’s to-do list, Verto will let you know straight away so you can take action immediately.
Of course, there’s much more to Verto. From risk analysis to flexible reporting, performance planning to resource management, Verto gives you all the tools you need to manage your projects from start through to successful completion.
For more information on how Verto can help your projects succeed please call us on 0844 870 8785 or message us here.
21 Reasons Why You Should Use Verto for Your Project Management (as told to us by our clients)
We’re lucky enough to have received some great testimonials from our clients over the years.
And, like you, we listen to all the feedback we get and use it to help us continuously improve what we do.
Here are 21 reasons you should use Verto as your project management software, taken from what our clients have told us.
We’ve summarised their comments but you can see them in full here.
- Verto is a flexible management tool that will support your PMO.
- It means you can easily keep all your project documents up-to-date and secure in one place.
- It’s easy to navigate.
- Verto gives senior leadership improved visibility of projects across the whole organisation.
- You can easily see exactly what is going on in a particular business or service area.
- Everyone involved in the project can access the system to view and update it as appropriate.
- It removes the risks of silo working and makes it easier to work collaboratively.
- It will help you improve communication.
- It will help you improve accountability.
- It will help you improve stakeholder involvement.
- Verto will give you a clear view of all project budgets.
- Verto will give you a clear view of all project risks and help you manage them effectively.
- Verto will help your PMO allocate their time more efficiently and effectively.
- Verto is preset with best practice templates and controls to help ensure the integrity of your data.
- Its reports are quick and easy to customise, update and run.
- It will help you produce your corporate and strategic plans.
- We can tailor Verto to your exact needs, for example by creating bespoke reports.
- Verto gives you automatic document control.
- It’s good value for money.
- We’re continuously improving Verto’s scope, tools and functionality.
- Verto is backed-up by fantastic support from a first-class team.
For more information on how Verto can help you please call us on 0844 870 8785 or send us a message.
With thanks to Brent Council, Camden Council, Cheshire West Council, Denbighshire County Council, Gloucestershire County Council, Harrow Council, Horsham Council, Devon and Somerset Fire and Rescue Service, Basildon Council, Newham Council, Royal Borough of Windsor and Maidenhead Council, Wolverhampton Council, York Council, Central Eastern CSU, Thurrock CCG and Basildon CCG.