7 things you should be doing to keep safe if you're a mobile worker.

These tips will make your mobile working safer.

 

Remember Apple’s iPod ads where you could have 1,000 songs in your pocket? At the time, it was revolutionary.

 

Since then developments in technology mean we can now have our entire business in our pocket. And changes in the way we work mean more and more of us do.

 

Easy access to data and the ability to work where and when we need to have enormous benefits. But they also come with some risk.

 

Devices can easily be lost or stolen. Remote access increases the opportunities for data to be breached. And inexperienced staff may not keep up with safe working practices.

 

Verto is cloud-based project management software, which means your whole team can make the most of mobile working. To help you make the most of these opportunities, we’ve put together some tips on how to make mobile working as safe as it can be.

 

These are really simple things you can do that will protect your data, your organization and your staff.

 

  1. Insist all your team use a password, or better still finger print scanning, to lock their screen.

 

  1. Set up all your devices to wipe their data after the passcode has been entered incorrectly a set number of times.

 

  1. Use remote management tools to track, lock and even wipe the data on your devices.

 

  1. Smart phones can’t be tracked once their SIM card has been removed. So accept we all lose things from time to time and encourage your staff to report a lost or stolen device as soon as possible without fear of penalty.

 

  1. Make sure all your mobile devices have up-to-date malware protection, exactly as you do for your desktop devices.

 

  1. Make sure all your staff are aware of the risks linked to mobile devices. For example, they should only use apps that your IT team have confirmed as safe. And they should only ever access sensitive data via a password secured network.

 

  1. Limit the types of devices on your network. This will help them integrate seamlessly with your back-office systems and make it easier for you to keep security measures up-to-date.

 

It’s worth taking the time to make mobile working safe as the benefits are significant. For example, mobile working means flexible working, which is good for both employers and employees. It can help you recruit the best staff. And it can help you cut costs. For more on this see our blog about how flexible working can make you a better employer.

 

To find out more about how Verto can help you make the most of mobile working please call us on 0118 334 6200 or message us here.


How Verto’s mobile working tools make collaboration easy for you

In our last blog we looked at the benefits of collaborative working and why it’s worth investing in. It’s been shown that when we work together costs go down, results go up, our learning improves and we have a more united voice.

 

This is why, increasingly, both public and private sector organisations are being encouraged to develop and maintain strong partnerships.

 

But, as we also acknowledged in our blog, collaborative working isn’t always easy. For example, how do you enable people across a range of organisations to communicate quickly and easily? How do you make sure everyone has access to the most up-to-date information? And, with so many people involved in a project, how do you stay on top of what’s going on?

 

We understand both the value of collaborative working and the barriers to making it a success. This is why we designed and developed tools that directly overcome these barriers. And allow you to enjoy all the benefits of working with others.

 

Project updates and notifications

 

Verto’s updates and notifications help you track projects and stay on top of tasks.

 

You can create different task lists to help people manage their work. These lists can be for individuals, specific teams or everyone involved in the project, whichever is best for you.

 

You can then set Verto’s notifications to keep you and other members of the project up to date with what’s going on. You’ll know when someone has completed a task and you’ll know when things start to fall behind. This means you can take action immediately and make sure your project stays on schedule.

 

Instant messaging

 

Verto’s instant messaging tool means you can keep in touch with everyone involved in your project, quickly, easily and whenever you need to. And they can keep in touch with you too.

 

You can check in with one person, bounce ideas off a whole team and update everyone involved in the project.

You don’t always know when you’re going to need a piece of information - perhaps you’re in a meeting and you’re asked for a specific cost that you don’t have to hand. That’s no problem with Verto as you can simply message the person who has the answer. And they can get back to you in an instant.

 

File sharing

 

When a lot of people are involved in a project, it’s vital everyone has access to the same information.  Verto makes this easy too.

 

When you use Verto you can store all your documents in the cloud. This means anyone who needs to can access a document to read or update it. Whenever they need to and from wherever they are.

 

Crucially, Verto’s inbuilt document control tool also means you can be sure you’re always looking at the most up-to-date version of any file.

 

And remember, because Verto is based in the cloud, you can use it on almost any device, at any time, wherever you are.

 

To find out more please call us on 0844 870 8785 or message us here.